The Neshaminy Board of School Directors met on May 9, 2000 in the Board Room of the District Offices, Maple Point Middle School.  The following persons were in attendance:

Recognition Awards - Prior to the Work Session, the annual Neshaminy Employee Recognition Program was held.  The Chanticleers, under the direction of Mr. Nelson, performed several musical selections at the program.  The following long term service awards were presented to certified and support staff members for 15, 20, 25, 30, 35 and 40 years of service:

15 Years of Service - Employees received a ceramic box inscribed with the Neshaminy School District seal.  Thirty-one employees have completed 15 years of service.

20 Years of Service - Employees received a gold lapel pin.  Twenty-four employees have completed 20 years of service.

25 Years of Service - Employees received a silver bowl.  Twenty employees have completed 25 years of service.

30 Years of Service - Employees received a brass bell.  Twenty-five employees have completed 30 years of service.

35 Years of Service - Employees received a pewter bowl.  Four employees have completed 35 years of service.

40 Years of Service - Employees received a crystal apple with an engraved base.  Three employees have completed 40 years of service.

Fifty-three of the one-hundred seven long term service award recipients attended the Neshaminy Employee Recognition Program.

Special Award - Dr. Bowman presented a crystal apple with an engraved base to Alice Lafferty, secretary-Superintendent’s Office, for her service to the District the past 33 years.  Mrs. Lafferty is retiring from the District effective May 12, 2000.

The following 1999-2000 retirees were recognized and received a Neshaminy pin:  Jean Belsky, clerk typist-Purchasing; Diane Colson, playground aide-Ferderbar Elementary; Kay Haggerty, supervisor of Curriculum and Instruction; Alice Lafferty, secretary-Superintendent’s Office; Howard Lindner, Social Studies-Neshaminy High; Lonnie Murdock, bus driver-Transportation; Susan Nelson, Health and P.E.; Meg Paxon, Family Living-Maple Point; Jane Schramm, clerk typist, Maple Point; and Charles Weber, principal-Heckman.

Several former retirees were in attendance at the Neshaminy Employee Recognition Program.

1.   Call to Order

      Mr. Stack called the meeting to order at 8:35 p.m.

2.   Pledge of Allegiance

      Mr. Stack requested those in attendance join in the salute to the flag.

3.   Announcements

Mr. Stack announced an Executive Session was held prior to the Work Session to discuss personnel matters.  Mr. Stack also announced Mrs. Bostwick was recovering from surgery and was doing well.

Dr. Bowman announced an Arts Festival will be held at Neshaminy High School from May 18 through May 20. 

4.   Items for Discussion

      a.  2000-2001 Budget

The following information was distributed at the meeting:  expenditure cuts sheet, 2000-2001 proposed budget-effect on tax millage reconciliation sheet and gap/millage chart.  Dr. Bowman advised the Board of the following:

Revenue

·         There has been a review of possible additional revenues, i.e., interest rates and taxables.

·         A state education bill, Senate Bill No. 654, was recently passed.  An announcement was received from the Senate, but specific information has not been received from the Department of Education.  It is estimated the District will receive $700,000 to $800,000 additional revenue from the state for special education.

Expenditures

·         Since the budget draft was distributed to the Board, $4,700,000 in expenditures have been cut from the budget.  See expenditure cuts sheets distributed at meeting for list of budget cuts. 

·         The budget reductions are in the area of one-time expenditures, and include projects and technology.  The technology requests have been reduced so technology expenditures are at a level similar to last year. 

·         Included in the reductions are the following:

*         Workshop costs

*         New additional and replacement equipment requests

*         Saturday detention salaries

*         Teacher Induction Program costs

*         Inservice costs

*         Contracted services for psychiatric and psychological services

*         Enrollment study cost

*         Removed cost of contracted services for Safe Schools Program, because the District has received a Safe Schools Grant.

*         Technical services

*         DARE Program cost removed, because it will be funded by the state.

*         Maintenance services

*         Due to the Technical School budget being finalized, $285,000 removed from budget.

*         Tuition to private schools

*         After receiving fuel oil and diesel oil bids, budgeted amounts reduced.

*         Book allocation

*         $100,000 of $500,000 removed from the budgetary reserve.

*         Transportation building roof replacement bid was $35,000 under the estimated cost.

*         Staffing reductions:  part-time cleaner (Sandburg), secretary (Public Relations) and 14 certified staff positions.  The 14 certified staff positions represent $808,000.  The staff reduction reflects the impact of the students attending the Technical School on a full-time basis, slow declining enrollment and secondary school scheduling.

*         Since the foreign language textbooks were purchased out of the 1999-2000 budget, the $30,000 expenditure was removed from the budget.

*         The preliminary budget will reflect the $4,700,000 reduction in expenditures.

Reconciliation

Dr. Bowman reviewed the 2000-01 proposed budget-effect on tax millage reconciliation sheet and pointed out the following:

·         Additional state funds not included in the reconciliation calculation

·         Required additional mills as of April 11                                                   56 mills

·         Expenditures as of May 9                                                                  $113,755,707

·         Revenue as of May 9                                                                             $106,709,665

·         Budget Gap                                                                             $ 7,046,042

·         Value of One Mill                                                                      $    177,365

·         Required Additional Mills                                                                 39.73 mills

·         Increase in Expenditure Budget                                                               2.8%

·         Fund Balance Funds Used                                                         $ 4,200,000

·         Increase on Average Assessment ($6,600)                  $262/year or  $  22/month

Dr. Bowman reviewed the gap/millage chart distributed at the meeting.  He noted by including the $800,000 of new, additional special education funds from the state, the required mills is reduced to 35.4 mills.  The average tax increase would be $233 a year or $20 per month.  To achieve a millage of 29 mills, there must be an expenditure reduction or revenue increase of $1,100,000.  This would result in a reduction in the tax increase of only $4.00 per month.  It would be a small impact on taxes, but result in a huge impact on expenditures or new revenue.

Budget Discussion

Dr. Bowman advised the Board the preliminary budget will be presented to the Board at the May Public Meeting.  The preliminary budget motion will direct the administration to make the budget document a public document for public review.

Dr. Bowman stated he feels confident the additional state funds will be included in the preliminary budget.  If the $800,000 is received from the state, the administration’s goal is to provide a preliminary budget which reflects a millage increase in the area of 35 mills.

In response to Mr. Eccles’ questions about the fund balance, Mr. Paradise explained the exact amount of the fund balance is not available yet.  The current estimate is $5,000,000 and $4,200,000 of that amount is being used to help balance the budget.  Dr. Bowman explained in early June, the Commonwealth of Pennsylvania provides every school district with official notification of the official subsidy amount this year and what official deductions will be made.  When this data is received, the administration will also review again interest rates and real estate tax income.  After reviewing this information, a fund balance figure will be provided to the Board at the June Work Session.

Dr. Bowman pointed out the reduction in staffing included in the budget will not affect students in the classroom.  It represents losing approximately 200 students to the comprehensive Technical School and under utilized elective subjects being consolidated at the middle school level.

Mr. Eccles inquired if any of the budget reductions adversely affect educational programs.  Dr. Bowman stated he is confident an educational program can be provided next year that is the same quality as that of what is being provided this year.  He stated the principals will be able to schedule their buildings with the staff provided.

Mr. Eccles inquired about a listing of budget reductions by department and percentage of reduction.  He noted he had previously recommended there be a 10 percent budget reduction across the board.  Dr. Bowman stated an across the board percentage reduction was not applied to the budget, but it is something that could still occur.  Dr. Bowman explained he reviewed every budget line item.  The review process involved reviewing two years of expenditures, current balances, requests and asking the question “can the District get along next year with this reduction”.  After his review, he reviewed the items with Mr. Paradise.  Depending on the requests, some departments’ budgets were reduced 40 percent and others only 1 percent.

Mr. Eccles felt if the budget had been reduced across the board 10 percent, it would have brought the budget down to the level of the current budget (1999-2000).  Dr. Bowman stated budget decisions were made based on his experience, knowledge and information available.  The administration feels confident the District can continue next year with the quality that Neshaminy represents.

Dr. Bowman advised the Board he will review the budget again and probably make some additional reductions.  To make the types of reductions necessary to significantly impact the budget, there is concern programs for children and viable services will be affected.  To find over $1,100,000 to reduce the budget below 30 mills would require huge budget reductions and probably will not happen without affecting programs.  The savings to taxpayers would only be $4.00 ($20/month to $16/month) for the average assessment.  The administration will review the budget for further reductions and more revenue.

Dr. Bowman briefly reviewed the issue of partial teacher positions and scheduling.  He noted there may be a fraction of a position (i.e., .1 or .2 position) here and there throughout the high school and these few fractional positions will be used to address the needs at the high school (i.e., Cultural Diversity Program, get high school graduation project in place, etc.).  The District’s certified staff has been reduced by 14 positions, which is primarily due to the students leaving Neshaminy High School to attend the comprehensive Technical School.  There are staffing concerns because a retirement program is in place this year and some individuals are taking leaves of absence.  Some staff members on contract will probably be notified of the staff reductions and will have a right to a board hearing.  Legal counsel has provided some advice on this issue.  A letter must be submitted to Harrisburg outlining why the staffing reductions are being made.  At this time, it is not known if positions will be available for the staff members affected by the reduction of 14 positions.  Depending on certification, the teachers with the least seniority will be impacted by the staffing reduction. 

Mr. Stack felt the Board’s objective should be to reduce the millage increase to 29 mills and examine different options which would allow such a reduction.  He noted the $800,000 additional state funding equals a $2.00 reduction in the monthly tax increase and reducing the millage rate to below 30 mills will result in a $4.00 per month reduction. He said there is something very significant about the $1,000,000 reduction.  He pointed out that most of the budget reductions made to date are one time costs and a large portion of the available fund balance is being used to fund the budget. He urged the Board when reviewing the 2000-01 budget, to also be cognizant of the budget for the following year (2001-02).  He felt the budget process should really be viewed as a two year cycle.  It is important to reduce recurring costs wherever possible.  A $1,000,000 budget reduction this year, will be carried over into the next budget year.  He recommended the Board members review the items listed on the non-mandated programs and services list for which there was Board consensus.  He referred to Mr. Eccles’ recommendation that there be a 10 percent across the board budget reduction, and recommended consideration be given to reducing the co-curricular accounts on the whole 10 percent.  He also recommended the specific reductions be determined by the administration and submitted to the Board for review. 

Mr. Eccles urged the administration to review the budget for a 10 percent reduction.  He stated he does not want budget reductions to hurt the educational integrity of the schools.  However, he felt there is still money in the budget that does not need to be spent.  He stated he did not anticipate using $4,200,000 of the fund balance to fund the budget.  By using $4,200,000 of the fund balance to help balance the budget, it hides the fact that there is still money that can be reduced from the budget. 

Ms. Drioli stated she would even be hard pressed to vote for a 29 mill increase.  Mr. Schoenstadt inquired if $4,200,000 of the fund balance is used to help fund the budget, how much of a remaining balance will be in the fund balance.  Mr. Paradise explained a remaining balance of approximately $1,000,000 is anticipated. Mr. Schoenstadt noted the state does not mandate a certain percentage of the budget be allocated to the fund balance.  If the District were considering a issue bond, the fund balance would have an affect on the District’s bond rating and interest rate.

Dr. Bowman stated at least 80 percent of the budget is allocated to personnel and fixed costs.  The 10 percent reduction can only be applied to $30,000,000 of the budget.  Budget reductions of $4,700,000 have already been made and personnel costs have been reduced by $800,000.  Dr. Bowman assured the Board he will review every line item in the budget and remain cognizant of the 10 percent reduction goal. 

Dr. Bowman reviewed the items listed on the non-mandated programs and services list, which Board members had indicated they wanted reviewed for possible reductions.  The items are as follows:

No. 1 - Alternative Placements

Budgeted amount is $335,000, but $100,000 is for homebound instruction. If a student is absent more than ten days, the District is required to provide homebound instruction.  Therefore, there is no flexibility in the area of homebound instruction funds.  There are 15 non-mandated placements, which represent $235,000.  The 15 non-mandated alternative placements are not special education students, but are behavioral problem students.  These are not the same students who will be attending the new alternative program at TODAY, Inc. next year. 

No. 10 - Cut First Year French and Spanish from High School

The District has cut the first year of IPS Science from Neshaminy High School’s program offerings, because it is offered in ninth grade (middle schools).  If the students do not pass the course in the middle school, they need to make up the course in summer school.  Currently, the first year of French and Spanish are offered in the middle schools and also included on the high school course selection sheet.  For the 2000-01 school year, 20 students have elected French I and 86 students have elected Spanish I (three sections).  Only three students are taking French I or Spanish I as a seventh major.  Since students have already elected their courses for the 2000-01 school year, eliminating the two courses at the high school is not an option for the 2000-01 school year, but would be an option for the 2001-02 school year.  The average class size for foreign language classes is 25 and above students.  The cost savings would be approximately $30,000. 

Mr. Stack felt if the classes are at a high enrollment level, there will not be a significant savings.  Those classes with low enrollment levels would provide more of a savings.  Mrs. Butville pointed out at the middle school level electives are limited.  Ninth grade students may elect to take a course other than Spanish or French in ninth grade and start their foreign language studies in high school.  Dr. Frank suggested distance learning be reviewed as a possible way of offering foreign languages. 

No. 11 - Cut Periods/Day

It has been suggested the District only provide the opportunity for students to take six majors during the day rather than seven majors.  Currently, 540 students in grades 10 through 12 are taking seven majors.  If the seventh major were eliminated, the 540 students would have to be placed in a study hall or some type of large group instruction.  The seventh major students are very strong academically. Since the seventh major is not included in the calculation of class rank, students do not take the seventh major as an easy course to improve their class rank.  The students participate in large-scale school programs.  A number of the students are in the choir and orchestra.  Students take the SAT Prep Course and Child Development Course as a seventh major.  If the seventh major is eliminated, there would be significantly less participation in the areas of choir, orchestra, drama, special education resource room and other such courses that are not required courses.

Ms. Drioli stated the football and soccer players are at disadvantage, because they cannot take a football, soccer, etc. class as a seventh class as do students who are interested in music, instrumental programs, drama, etc.  She felt choir, orchestra, etc. should be classified as extra curricular activities. 

Dr. Bowman advised the Board if a seventh major was not offered, it would impact 540 students, 5.5 sections of academic instruction would be dropped which is equivalent to 1.1 teachers and there would be a savings of $57,000 to $61,000.  The change would only eliminate 1.1 teacher positions, because the number of students per class for the choir, band, etc. are in the 40 to 45 students per class range.  The 540 students are spread out over several courses versus only two foreign language courses.  He noted the most successful students in school are the students who are heavily involved in school and are connected to their school.

Ms. Drioli inquired how many of the 540 students are choir and band members.  She expressed concern that a certain type of student can take a seventh major with ease and receive praise for his/her achievements. Yet another type of student cannot take a seventh major or finds it difficult to take a seventh major.  Dr. Frank stated the District has to cater to the diversity of the student population.  Ms. Drioli questioned why the students who like music do not have to participate in music as an after school activity as do the students who like soccer, football or other athletic activities.  Mrs. Butville stated the 540 students who take a seventh major are motivated students.  Students who like music may also participate in music activities after school.  The seventh major music course is different than the after school activities.  The students are graded on their work in the seventh major class and what they take after school is an extra-curricular activity.   Mr. Wyatt explained students who are interested in athletics can take physical education as a major.  Dr. Bowman pointed there are courses the football players can participate in for the seventh major.  Mrs. Butville indicated she was opposed to eliminating the opportunity for students to elect a seventh major. 

Mr. Stack said when discussing the educational program, the Board needs to discuss the core educational program.  What is offered as the core program? What percentage of students participate in more than core courses?

No. 14 - Eliminate Overtime Custodial Checks of Buildings

This item involves building checks on weekends.  There is a huge investment in District properties.  The buildings do have alarms, but this does not prevent a pipe from bursting, flooding, etc.  In order to provide protection for the facilities, every building is checked on Saturdays and Sundays. As outlined in the contract, overtime is paid for this service.  It involves a minimum of two hours of employment on weekend days.  The cost of the weekend building checks is approximately $66,000 a year.  Any change in this service would have to be negotiated. 

Mr. Minotti, Director of Facilities, explained he usually receives at least two calls a weekend regarding vandalism and graffiti.  In response to a question raised by Mr. Eccles, Mr. Minotti explained the custodians report to work at 6:00 a.m. at the high school and 7:00 a.m. at the elementary schools.  If they were to come in an hour earlier to survey the area and correct any vandalism, the custodians would leave an hour earlier at the end of the day. 

Dr. Frank recommended the police departments be asked to regularly patrol the schools on the weekends.  Dr. Bowman explained the custodians also monitor the buildings to ensure all the equipment is operating properly, i.e., heating systems, etc.  Mr. Stack stated equipment could be installed in the schools to monitor the equipment and alert the administration to any problems with equipment in the buildings.  Mr. Paradise pointed out if there is a problem with a building’s operating system, someone needs to be called in on the weekend to address the problem so school can open for classes on Monday.

No. 17 - Incentive to Opt Out of Dual Benefit Package

This item was dealt with at negotiations, but never came to closure.  It relates to a husband and wife being employed in the School District and having dual insurance coverage.  There are 17 such individuals.  There are also 17 other individuals who only have one insurance coverage.  A possible option is an incentive program which would pay individuals a sum of money so they do not elect to have double coverage.  If 50 percent of the savings were used as the incentive, the net savings would be approximately $39,000.  If 25 percent of the savings were used as the incentive, the net savings would be $138,000.  The married couples working in the District who do not have dual insurance coverage would have to also be provided the incentive. 

Mr. Jones explained this issue was discussed approximately three years ago with the NFT.  There was a conflict as to the pay back that would be made to the staff members.  There are a number of married couples who already have one coverage plan rather than two plans.  The married couples with only one coverage plan would also have to be paid the incentive. 

Mr. Knowles explained when the issue was previously discussed during the winter months, there was concern as to when the insurance programs would end.  There was an issue as to the timing of opting out of one program and joining a spouse’s program.  Mr. Knowles indicated the issue could be approached again.  Dr. Bowman directed Mr. Jones to discuss the issue further with the NFT. 

No. 20 - Instrumental Lessons

The 7.5 itinerant music teachers in the District provide instruction to 1,251 students. The cost per student is $257 or $433,000 per year for the program. The Bensalem, Bristol Township, Centennial, Council Rock (up to grade 6), Morrisville and Pennsbury School Districts provide this program.  The program is part of the foundation for Neshaminy’s Music Program.  The itinerant music teachers go into the District’s buildings and provide instruction for small groups of students.  For example, in third grade they provide instruction for string instruments and in fourth grade woodwind instruments. As a result of this program, students’ interests are identified and the District’s music programs grow.  In addition to a good balanced academic program, Neshaminy is recognized for its tremendous program in the arts and music.  Many of the students also take private lessons. The program is particularly heavy at the elementary level. Deletion of the program would impact the District’s band and orchestra programs. 

Mr. Marotto explained the bulk of the itinerant music teachers’ time is spent at the elementary level.  Mr. Dengler explained the string teachers work in the elementary and secondary schools.  Each middle school has an instrumental/string teacher who just gives lessons in one of those schools.  The vocal music teachers teach the choir and general music class.  The string teachers also teach at the high school.  Dr. Bowman pointed out the itinerant music teachers provide the foundation for the music program, and expose the elementary students to the music program.  If the program is not in place, it could have an adverse affect on the music program at the middle school level. 

Mr. Dengler stated at the elementary level the program exposes the students to music.  He inquired if there is a way to encourage middle and high school students to take private lessons.  He noted in previous years the itinerant teachers spent part of their time giving lessons and part of their time was spent teaching classes.  If this were done, possibly .5 of a teaching position could be eliminated at each middle school. 

Mr. Eccles inquired why the lessons cannot be offered after school.  Dr. Bowman explained due to transportation and other issues, after school activities are not provided at the elementary level.  When the elementary students are involved in a performing group, they come to school early in the morning to rehearse.  The elementary students are pulled out of classes during the day for the music instructional time.  The lessons are usually provided in small groups. 

At Mr. Stack’s request, the administration will provide the Board separate cost figures for each level (elementary, middle and high school).  Mrs. Butville inquired if the students could be charged for the lessons.  Dr. Bowman explained the District is not permitted to charge students for instruction provided during the school day.

Ms. Drioli suggested  consideration be given to eliminating or reducing the program for a year or two while the Technical School is being brought on line as a new school.  Mr. Schoenstadt stated when a child is started in the Music Program at the elementary level, the tone is set for that child and, in many cases, for the rest of the child’s academic time.  He recommended the focus be on the cost of the program at the middle school and high school levels.  At the middle school and high school levels there are many alternate programs available to the students.  He felt the program is essential at the elementary level.  He noted due to the cost factor, a lot of families will not be able to provide private lessons for their children. 

Dr. Bowman directed Mr. Wyatt to develop a report on the instrumental lessons issue for distribution to the Board members in the next Board mailing. 

No. 23 - Lead Teachers

The lead teachers serve grades K through 12.  The lead teachers work on what is taught, how it is taught and how the information taught is assessed.  There is a lead teacher for every curriculum area.  The ten lead teachers teach part of the day and lead part of the day.  The cost of the program is 23 periods of instruction for $189,000 (salary and fringe benefits).  Eight years ago, the District had four full-time curriculum supervisors, which were twelve month positions.  Those salaries today would be in the area of $90,000 plus benefits, which would equal a cost of approximately $110,000.  The total cost of the curriculum supervisors today would be over $400,000.  When the curriculum department was reorganized, the change was made to lead teachers and the cost of the program was cut in half.  The lead teachers generally teach in the morning and provide curriculum instruction in the afternoon.  Lead teachers are imperative in the curriculum area, and provide an invaluable service to the District.  The lead teacher program is under the leadership of Mrs. Haggerty.  Area school districts have a similar program.  With the state standards movement, the lead teachers play a very significant role. 

No. 26 - Department Chairs - Middle Schools

There are department chairs in all of the middle schools.  The department chairs do not receive any release time.  They do their work after school and receive a stipend of $2,650.  They provide the District with time in the summer.  The department chairs represent all the departments in the middle schools and help with ordering of  materials.  They are the link between the teachers and the principals in the middle schools.  In the middle schools you either have team leaders who are paid or department chairs.  Most Bucks County school districts have department chairs and they are paid a stipend similar to Neshaminy’s stipend.  The District has 24 department chairs at a total cost of $69,960.  The $2,650 stipend is as per the negotiated contract. 

No. 33 - Saturday Detention

There is an allocation of $10,000 for Saturday detention.  There are two Saturday detentions per month or 20 Saturday detentions per year.  Approximately 75 to 100 students attend a Saturday detention or 1,500 to 2,000 students per year.  Students attend Saturday detentions because they are late arriving at school, late to class or for disciplinary issues.  With Saturday detentions, the issue is addressed and the students do not miss school.

No. 37 - Suspend All non-essential maintenance

A review by Messrs. Paradise and Minotti of maintenance items resulted in identifying non-essential maintenance items totaling $335,000.  The identified maintenance items are replacement ceiling tiles and grid at Buck School, replacement serving line counter at Everitt School, replacement of $4,500 air conditioning technology, $40,000 Poquessing School renovations (ceilings in halls and floor tile), replacement carpeting at Neshaminy High School library, repave Lower Southampton Elementary School upper parking lot, replace a tractor, reconstruct Neshaminy High School soccer field, replace original Maple Point School stage floor (cost-$30,000), replace woodwork at Poquessing School and other Poquessing renovations.

Ms. Drioli indicated she was opposed to funding the replacement of the Maple Point School’s stage floor.  Dr. Bowman will review the non-essential maintenance items further.

No. 39 - Transport as Per State Guidelines

There will be a savings of only $23,000 if the District transports students as per the state guidelines.

Mr. Eccles recommended the issue of co-curricular activities be reviewed.  He questioned if it is necessary to have so many coaches for the various teams at the middle school and high school levels.  Dr. Bowman indicated he will provide information regarding the number of coaches budgeted for each sport.  Ms. Drioli recommended consideration be given to eliminating those co-curricular activities that have low participation.  Mr. Stack suggested a 10 percent reduction in the co-curricular budget be reviewed and the Board be advised what such a reduction will entail. 

Ms. Drioli indicated she is interested in reviewing the elementary and middle school instrumental program for possible reductions and the elimination of the seventh major.  Mrs. Butville and Mr. Schoenstadt indicated they were in favor of retaining the seventh major.

Mrs. Butville inquired what is the difference between no. 9 - counselors and no. 15 - guidance counselors on the non-mandated programs and services list.  Dr. Bowman explained both items refer to the same positions.  Inadvertently it was listed twice.  In response to Mrs. Butville’s question regarding no. 8 - Co-op Program, Dr. Bowman explained it is a high school program, which involves 45 to 60 students who attend school half a day and work in a controlled setting, approved by the Department of Education, half a day.  The students are under the supervision of one or more staff members.  The District is not required to provide the Co-op Program.  It is not a large cost item. 

Mr. Eccles recommended the number of students attending the alternative program (no. 1) be reduced to 12 students.  He stated he was not interested in making any program changes that will affect the students, and indicated he was not in favor of eliminating the seventh major.  He stated he was in favor of reducing the cost for weekend custodial checks of buildings, discussing with the union the dual benefit issue, reviewing the instrumental program at the middle school and high school levels for savings and reviewing lead teacher and department chairperson positions for possible economies.  Mr. Eccles referred to the issue of suspending all non-essential maintenance and stated he does not want the buildings to be allowed to deteriorate.

In response to Mrs. Butville’s questions about the management assistants (no. 25) and pro-rated specialist teachers (no. 30), Dr. Bowman explained the pro-rated specialist teachers are not at the schools full time.  Dr. Bowman explained the management assistants are retired police officers, and they bring a wealth of experience to the position.  Each management assistant is assigned to a grade level and works directly with the staff and students regarding disciplinary issues.  The management assistants are a big asset when it comes to managing students who are difficult and disruptive.  The management assistants are involved with the discipline at each grade level.  The security aides are visible aides who deal with strangers coming into the buildings and students cutting class.  In response to Mrs. Butville’s question regarding field trip costs (no. 13), Mr. Stack explained the District incurs the cost of substitute teachers.

Mr. Stack noted the non-mandated programs and services list includes a number of non-certified staff positions.  He stated in regard to a 10 percent reduction, are the non-certified positions a pool available to reduce costs?  As a whole, from an attrition prospective, can non-certified staff positions be reduced in 2000-01 and 2001-02?  What is the significance of reducing the number of aides in a building by one aide?  Mr. Stack indicated he favored reviewing the following non-mandated items for possible reductions:  eliminate overtime-custodial checks of buildings (no. 14), dual benefit package (no. 17), review additional information on middle and high school instrumental lessons/itinerant teachers (no. 20), suspend all non-essential maintenance (no. 37), department chairs-middle schools (no. 26) and utilizing lead teachers in different ways (no. 23).

There was Board consensus to review further for possible reductions the following non-mandated programs and services:

·         Eliminate overtime-custodial checks of buildings (no. 14)

·         Dual benefit package (no. 17)

·         Instrumental lessons/itinerant teachers (no. 20)

·         Lead teachers (no. 23)

·         Department chairs-middle schools (no. 26)

·         Suspend all non-essential maintenance (no. 37)

·         Review the co-curricular activities and other program areas and services for a 10 percent reduction.

5.   Public Comment

There was a three minute time limit per speaker.  Mr. Knowles, Neshaminy teacher, referred to the Board’s discussion of possible budget reductions and advised the Board he will discuss the dual benefit package issue (no. 17) with Mr. Jones.  He noted a reduction in the instrumental lessons/itinerant teachers (no. 20) would affect the District’s orchestra.  The itinerant music teachers are usually the ones that get elementary and middle school students involved in the District’s music program (band, orchestra, chorus, etc.).  He pointed out that the Morrisville, Pennsbury and Bensalem School Districts utilize itinerant music teachers as a part of their music programs. 

Mr. Knowles referred to the issue of lead teachers (no. 23) and pointed out that prior to 1993 administrators (curriculum supervisors) were in these positions.  The lead teachers have taken over the administrators’ responsibilities and, if anything, the lead teachers are overworked.  The lead teachers teach half a schedule (two full sessions) and do administrative work (i.e., set up curriculum, set up committee meetings, organize inservice programs for the staff and observations).  The lead teachers do the administrative work at approximately one-half the cost of having administrators do the work.  One of the advantages of the lead teacher program is that the people doing the programs are still working in the classroom, and they understand what is taking place in the classrooms.  They can take what they are learning through literature and journals and apply it directly in a classroom with students.  At the elementary level, the lead teachers are the connection between the elementary schools and the District.  The lead teachers service the curriculum. 

Mr. Knowles referred to the issue of middle school department chairs (no. 26) and pointed out the department chairs are paid a lump sum of money, which is approximately equivalent to what the District pays a middle school football coach.  The department chairs work extra days in the summer and do all the inventories of all the materials of their departments.  In the morning, if there is a problem with a substitute coming in and lesson plans, the department chairs fill in the substitute.  They have no time off during the day as far as free periods.  The department chairs teach a regular, full schedule.  He felt eliminating the middle school department chair positions would result in eliminating a couple of thousand dollars that is paid to the department chairs for the extra days they work.  He expressed concern about the Board discussing possible reductions in the Foreign Language Program and issues that will affect students and at the same time talking about hiring a public relations person.  He said the best public relations people are those people who are working in the District educating students.  He noted Neshaminy’s math and verbal scores, statewide, have improved. 

Mr. Stack recommended Mr. Eccles be permitted to present the Finance Committee Report at this time.  There were no objections.

9.   Committee Reports

      c.  Finance Committee

Mr. Eccles reported the Finance Committee addressed the following issues:

Neshaminy Aquatics and CORE Development Program

The Neshaminy Swimming Board Boosters are concerned about the aquatics rate increases and how the increases will affect the Neshaminy aquatic teams and high school feeder program.  Certain programs that use the swimming pools 75 to 100 percent of the time would be charged a reduced fee.  The new fee schedule has not been established yet.  Once the new fee schedule is established, the fee increases will be clarified.

Last year the Aquatics Program had a profit of approximately $30,000.  It is believed, by operating the program on a more competitive basis, a profit of $60,000 to $80,000 could be realized. 

Roof - Transportation Building

The transportation building’s roof needs to be replaced.  Pictures of the roof were presented at the meeting.

Beverage Agreement Issue

The possibility of a contract with Philadelphia Coca-Cola Bottling Company, Pepsi Bottling Group or Canada Dry was discussed.  It is anticipated that by the end of May information will be received from the Coca-Cola Bottling Company and Canada Dry. No information has been received from the Pepsi Bottling Group.  

Insurance

The committee discussed possibly soliciting competitive quotes for the District’s various non-employee insurances (i.e., liability, automobile, general liability, School Board liability, etc.).  Currently, the District utilizes an insurance agent to obtain non-employee insurance coverage. 

NESACC/Neshaminy Kids Club

Financial data submitted by the organization has been reviewed.  The committee is in the process of determining a rental fee for use of District facilities that will be fair to the District and NESACC/Neshaminy Kids Club.  Currently, the committee is considering a $50 per day, per class fee and a $10,000 a year total amount of money based on NESACC/Neshaminy Kids Club applying for grants.  The issue will be discussed further.

The other committee reports were presented later in the meeting.

6.   Items for Approval

      a.  Overnight Trips

Information distributed prior to the meeting self-explanatory for the following trips:

Future Business Leaders of America Conference and Competition - Neshaminy High School, San Diego-Long Beach, California, July 6-12, 2000

State Envirothon Competition - Neshaminy High School, Shawnee State Park, West of Bradford, Pennsylvania, May 23, 24 and 25, 2000

Future Problem Solvers Competition, Maple Point Middle School, Athens, Georgia, June 8, 9, 10 and 11, 2000

There was Board consensus for the three overnight trips.

      b.  Appointment of Treasurer

           The appointment of the Treasurer will be an agenda item at the May Public Meeting.

      c.  Approval of 2000-01 Preliminary Budget

           The approval of the 2000-01 preliminary budget will be an agenda item at the May Public Meeting.

      d.  Approval of Bids/Budget Transfers

Mr. Paradise reviewed the following bids:

Bid No. 01-06 - Magazine Subscriptions

Award Amount:  $11,149.15

The bid is for magazines for school libraries, curriculum library and classroom instruction.  Memorandum entitled “Justification for Magazines in a Library” was distributed at the meeting. 

Bid No. 01-08 - Classroom and Art Aids

Award Amount:  $39,440.97

The bid is for art supplies for the 2000-01 school year which include:  paints, drawing paper, brushes, markers, yarn, cloth and other arts and crafts materials for classroom use.

Bid No. 01-10 - Roof Replacement for Transportation Department

Award Amount:  $264,788

The bid is for roof replacement/repair at the Transportation Department.  The bid is $35,000 under the budgeted amount.

Mr. Paradise advised the Board that Budget Transfer Report No. 00-7 (working copy) with seven transactions and subtransactions and the bids will be presented for approval at the May Public Meeting. 

7.   Items for Information

      a.  Bucks County Montessori Charter School

Letter from Bucks County Montessori Charter School distributed prior to the meeting.  Dr. Bowman pointed out the letter indicates so far nine Neshaminy students have registered for the school, which will be a cost to the District of $75,000.  The $75,000 cost was factored into the latest budget revision.

Mr. Schoenstadt stated since the nine students will not be attending Neshaminy, the District will lose the state reimbursement for the nine students.  Dr. Bowman noted the District will receive a small reimbursement for transportation.  Mr. Schoenstadt stated he thinks it is a disgrace that the state requires the school districts to take money from the District’s regular program to fund students who elect to attend a private school.  The taxpayers should be told time and time again how much the charter schools are costing them. 

      b.  2000-2001 Technical School Budget

Dr. Bowman reminded the Board members that the Technical School budget will be presented for approval at the May 11 Technical School Convention Meeting, 6:30 p.m.

8.   Superintendent’s Report

      a.  Government Finance Officers Association 1999 Result

Information distributed prior to the meeting.  Dr. Bowman reported the Neshaminy School District was one of fourteen organizations in Pennsylvania recognized for distinguished budget presentation by the Government Finance Officers Association.  Dr. Bowman congratulated Mr. Paradise and the Accounting Office for receiving this distinction. 

      b.  PSBA Schools Selected for 2000 Educational Excellence Fair

Information distributed prior to the meeting.  Dr. Bowman advised the Board that Neshaminy Middle School’s “Neshaminy’s Caring Kids” program will be showcased at the Pennsylvania Education Excellence Fair on October 19, 2000 at the Hershey Lodge and Convention Center in concert with the Pennsylvania School Boards Association and Pennsylvania Association of School Administrators conference. 

      c.  Neshaminy Middle School Proposed Blue Ribbon Public Relations Program

Information distributed prior to the meeting.  Dr. Bowman advised the Board he anticipates hearing by May 23 whether the Neshaminy Middle School has been named a Blue Ribbon School.  Dr. Bowman referred to the proposed Blue Ribbon Public Relations Program information sheet distributed to Board members and noted one of the recommendations is that an assembly be held the day of or the day after the District receives the notification.  An assembly is planned and the administration would like to have representatives from the Board attend the assembly.  He requested one of the Board members present comments at the assembly. 

      d.  Service Support Group

Dr. Bowman advised the Board there is an issue relating to the service support group that needs to be discussed in an Executive Session.

      e.  Neshaminy Middle School Concert Band Festival

Dr. Bowman informed the Board that the Neshaminy Middle School concert band won the title of concert band grand champion at a recent New York music festival.  They also placed first in chorus, choral, orchestra, concert band, wind ensemble and jazz band.  They had outstanding jazz soloist and outstanding music awards for three individuals. 

9.   Committee Reports

      a. Educational Development Committee

          No report presented.

      b.  Educational Foundation

           No report presented.

     c.  Finance Committee

          Report presented earlier in meeting.

      d.  Intermediate Unit Board

           No report presented.

      e.  Intermediate Unit Legislative Committee

           Legislative information will be distributed to Board members at next meeting.

      f.  Technical School Board

Mr. Dengler urged all Board members to attend the May 11 Technical School Convention Meeting.  The Technical School budget will be presented for approval at 6:30 p.m.

      h.  Board Policies Committee

Working draft of the attendance policy, which is the basic framework for the policy, was distributed at the meeting.  After reviewing the policy, Board members are to advise Mr. Wyatt of their comments.  Mrs. Butville felt there were not enough teeth to the policy to enforce it when someone is absent. 

10. Future Topics

Dr. Bowman advised the Board that the District’s Strategic Plan must be completed and submitted to the Department of Education by September 30, 2000.  In accordance with Act 48, a committee must be appointed that includes people from the community, business sector, etc.  These are two critical issues that must be addressed. 

Ms. Drioli suggested the Tax Advisory Committee members be considered for appointment to the committee.  Dr. Bowman noted the Strategic Plan Committee will include a Board member.  Mr. Schoenstadt volunteered to serve on the committee.

Mrs. Butville inquired if there has been any further review of her suggestion regarding the free publication/newsletter regarding the District.  Dr. Bowman stated he would like to review the issue further.  However, due to time restraints related to the budget review, the issue has not been reviewed further. 

Mrs. Butville advised the Board that National School Board Association applications are available for student performing groups and anyone that would like to present at the NSBA convention.  The applications must be submitted by early June.  Mrs. Butville felt the District has some fantastic programs that could be presented at the national convention.  She urged the administration to release the information to the schools so the teachers could decide if they want to participate.

11. Agenda Development for the May 23, 2000 Public Meeting

Items designated for the May 23 Public Meeting agenda were reviewed during the course of the meeting.

12. Correspondence

       There was no correspondence.

13. Other Board Business

      There was no other board business discussed.

Mr. Stack adjourned the meeting at 10:50 p.m.

Respectfully submitted,

Carol A. Calvello
Board Secretary