The Neshaminy Board of School Directors met in public session on June 12, 2001 at Neshaminy High School.  
The following persons were in attendance:

Call to Order - Mr. Stack called the meeting to order at 8:00 p.m.

Flag Salute - Mr. Stack requested those in attendance join in the salute to the flag.

Announcements - Mr. Stack announced Mrs. Bostwick was on a business trip and unable to attend the meeting.

2001-2002 Budget Discussion - Neshaminy School District 2001-2002 Final Operating Budget Report, dated June 12, 2001, distributed at the meeting.  Dr. Bowman reported the 2001-2002 budget has been reviewed further and additional adjustments have been made to the budget.  He noted the revised budget includes a revenue reduction for improvements to the Senior Citizens Tax Assistance Program and several additional expenditure reductions.  Dr. Bowman referred to the memorandum from Mr. Paradise titled �Future Budget Concerns,� which was included in the Neshaminy School District 2001-2002 Final Operating Budget Report.  The memorandum indicates how difficult it is to balance the needs of the Neshaminy students with  the needs of the Neshaminy taxpayers.  The projected expenditure budget has been reduced by almost $7,000,000.  A major part of the budget reductions relate to the issue of capital projects such as HVAC replacements, floor tile replacement, etc.  This year the Lower Bucks County School Authority will fund capital improvements as it has in the past.  However, it is anticipated by the end of this year all of the Authority�s funds will be expended and be down to a zero balance. 

Consideration needs to be given to how the issue of taking care of the physical buildings will be addressed.  Short-term capital improvement note and a possible long-term capital improvement note will need to be considered for next year to address the building needs. 

Dr. Bowman noted the memorandum includes a review of the fund balance from June 30, 1999 to June 30, 2002 estimated fund balance.  He said the Board has been doing the right thing in not holding onto the taxpayers� money in the bank.  In essence, the Board has been returning it to the taxpayers in the form of reduced millage increases.  This year $3,250,000 of the fund balance will be used to fund expenditures.  The remaining $2,000,000 fund balance will need to grow next year or there will need to be other new revenue sources.

Dr. Bowman noted after the revisions, the required additional mills is 15.4 mills.  This represents a tax increase on the average assessment ($6,600) of $102.00 a year or $8.00 a month.  All of the employee contracts and fringe benefit requirements are being honored.  The requested budget reductions have been made, and the expenditure increase is only 2.7 percent.  The District will be able to function next year with the same quality educational programs with a minimum impact upon the taxpayers.  During the year, the issue of facilities and a possible bond issue will need to be revisited.

Mrs. Butville stated she would have preferred more of the fund balance be used to reduce the millage increase further.  Dr. Bowman explained $3,250,000 of the fund balance is being used to help balance the budget for next year.  It is anticipated there will be approximately $2,000,000 left over in the fund balance.  If the $2,000,000 does not grow by another $1,250,000, the District will be short that amount of money and will have to find that amount in new revenue.  The rule of thumb that the administration has tried to practice is only use 50 percent of the fund balance so the other 50 percent is in the bank for the following year.  Since fund balances do grow slightly, the administration has increased the percentage to 60 percent.  Therefore, only $2,000,000 will be remaining for next year.  Hopefully, different things will occur so the fund balance increases to $3,250,000.  It is a concern.

Mr. Schoenstadt congratulated Dr. Bowman and Mr. Paradise on preparing such a detailed budget.  He said it was probably the best he has seen in 30 years.  He expressed concern that there does not seem to be an understanding on the part of the Board members that the revenue side of the budget is an important concern and is not a rush to judgment.  If the budget is not approved as presented, programs will have to be eliminated.  The revenue funds the District.  To ignore the revenue side of the budget is to walk around with blinders on.  He said the Board cannot ignore the need to generate revenue whenever it becomes available to the District.

Mr. Schoenstadt stated although the budget has been significantly reduced, he would not vote in favor of the budget.  He felt the Board had an opportunity that it ignored.  He stated the administration neglected to provide more information to allow the Board to make a more enlightened decision on a more timely basis.  In spite of that, the Board had sufficient information to make an enlightened decision, and it chose not to do so.  A Finance Committee Meeting has not been held from January to now.  There was not a Finance Committee Meeting where the budget was discussed.  He felt this was a major problem.

Mr. Schoenstadt stated although the Board expressed an interest and concern about building utilization last year, a single Board Meeting was not held to discuss building utilization, because the Building Utilization Committee last year failed to have a meeting.  It was only after the Board voted to establish an Enrollment/Facilities Study Committee comprised of Board members, community members and administrators that the Board began the discussion of declining enrollment and building utilization.  In February the Enrollment/Facilities Study Committee submitted a report to the Board.  There was no agreement on a course of action.

Mr. Schoenstadt stated if there is not a commitment from five Board members this year to go into next year and manage the District’s finances, building utilization and the loading of District assets efficiently,  District will be in “deep dog do-do.”  He said before he votes for a budget of any kind this year, the Board must recognize and understand it cannot do next year what it did this year. 

Mr. Eccles referred to Mr. Schoenstadt’s comments regarding building utilization.  He noted the Board spent three months reviewing a middle school closure.  He said an elementary education could have told the Board it would never happen.  Three months of time was wasted in reviewing something that had no chance of ever happening.  Ms. Drioli noted the Board was not provided with useable square footage information.  She presented comments which indicated she was upset that the Board was provided with insufficient data to review the middle school closure issue.

Ms. Drioli and Mr. Stack stated they favored the millage increase being reduced to 15 mills.  Mr. Stack inquired what budget adjustments would be necessary to reduce the millage increase to 15 mills.  Dr. Bowman advised the Board in order to reduce the budget further, reductions could be made in non-educational programs, door replacement program, reduction in capital projects and $50,000 allocation for the continued renovations at the Poquessing Middle School.  To reduce the millage increase to 15 mills, a reduction of $90,000 will be required.  If the bids submitted are lower than anticipated, it will allow more of the work to be done.  Reducing the budget further will require more projects to be added to the list of projects to be addressed through short-term debt or a long-term bond issue.  He said the administration is reluctant to reduce the fund balance any further. 

Ms. Drioli stated she was not interested in any further reductions in capital expenditures.  She felt if the administration believes some of the bids will come in below the estimate, additional funds could be taken out of the fund balance.  Dr. Bowman explained historically, some bids come in higher than estimate and some lower than estimate.  The goal is that all bids come in under the estimate.  If the bids are higher than anticipated, fewer projects will be done.  If the bids are lower than anticipated, possibly a few more projects can be added and completed.  All of the money is not spent at one time.  The process is monitored.  Projects included in the budget now, will be bid for work next summer. 

Mr. Mecleary inquired how a budget reduction of $90,000 will affect the average homeowner.  Dr. Bowman explained $90,000 is equal to half a mill.  Half a mill to the average taxpayer is approximately $3.00 per year, 25 cents a month. 

Mr. Stack noted Mr. Paradise’s memorandum (titled “Future Budget Concerns) states clearly that the Board needs to consider a bond issue to address a number of capital improvement and renovation concerns within the District.  He proposed not pursuing the $50,000 allocated for continued renovations at the Poquessing Middle School as a part of the budget.  However, it be pursued in the fall as a part of a larger renovation, capital improvement effort needed throughout the District.  The question is not whether the work should be done.  The question is whether to fund the renovations now out of the general fund. 

Ms. Drioli said the Poquessing Middle School has been neglected while other buildings in the District have been renovated.  Therefore, the funds for the Poquessing Middle School renovations should not be reduced or eliminated from the budget.  She stated she was distressed that the Board had concentrated its efforts on reviewing the closure of a middle school and then being shown it was not the appropriate action to take.  The Board could have spent this time concentrating its efforts on closing an elementary school.  Closure of an elementary school would have saved the District $1,000,000. 

Dr. Bowman explained a considerable amount of money was being spent on the Poquessing Middle School in reference to equity and curriculum.  A complete, new computer lab, which is the same as the Maple Point and Sandburg Middle Schools’ labs, is being installed at the Poquessing and Neshaminy Middle Schools.  The Poquessing Middle School still has not caught up to the other middle schools.  The priority in the budget has been educational programs and this is where the money is being channeled. 

In response to Mr. Schoenstadt’s question about the computer equipment being installed at the Poquessing Middle School, Dr. Bowman explained the computer labs being installed at the Poquessing and Neshaminy Middle Schools will be new, state-of-the-art computer labs.  The computer labs are being installed now rather than waiting for a bond issue, because there is a discrepancy in the educational opportunities. 

Mr. Stack stated he supported a 15 mill increase and Dr. Bowman’s recommendation to defer capital improvements such as door replacements, etc. with a commitment to pick the projects up in the way of a larger bond issue in the fall. 

Mr. Paradise explained in regard to the Poquessing Middle School renovations, the 2001-2002 budget, which starts July 1, includes a $50,000 allocation similar to the current year’s budget for aesthetic and other improvements to the building.  This Poquessing Middle School is about the only project that has not been eliminated from next year’s budget. 

Dr. Bowman stated to reduce the millage to 15 mills, the Poquessing Middle School budget allocation could be reduced by $30,000, $20,000 retained for some improvements and reductions in other capital projects could be made.  He noted the Poquessing School community is concerned about the facility and an effort has been made to include funds in the budget every year for renovations/improvements.  The kind of resources previously budgeted cannot be included in this budget. 

Mr. Mecleary concurred with Ms. Drioli that the Poquessing Middle School allocation should not be reduced.  Mr. Dengler stated he also concurs with Ms. Drioli, and indicated he would support the budget if the Poquessing Middle School renovation allocation was retained in the budget.  Mr. Eccles indicated he concurred with Ms. Drioli and would support a 15.4 millage increase as long as the funds for the Poquessing Middle School renovations were retained in the budget.  Ms. Butville recommended an additional $1,000,000 of the fund balance be used to reduce the millage increase. 

Mr. Stack questioned whether the $50,000 Poquessing Middle School allocation was sufficient for the work required or is a much larger renovation needed.  He expressed concern that some of the renovations will have to be redone during the course of a larger renovation.  He suggested the Board focus on a much larger renovation of the facility. 

Mrs. Butville stated every year the first thing to be eliminated from the budget is capital improvements.  The Board does not want to cut funds that directly affect the students, i.e., programs.  However, if the walls start falling down around the students, the programs will not get very far.  The Board must concentrate on some of the capital improvements that it has deferred for several years.  What is the possibility of  floating a bond issue to include all of the needed capital improvements?  Mr. Stack stated due to certain changes such as no longer being able to draw funds from the Lower Bucks County School Authority, capital expenditures deferred for a number of years and considerable reductions in the fund balance in recent years, a bond issue would be the appropriate action for the larger renovations. 

Ms. Drioli stated $50,000 is a small amount of money in regard to renovations.  Would any work that would be done as a part of the $50,000 renovation, have to be redone as a part of a major renovation?  Dr. Bowman stated the goal has always been to not do double work.  Every attempt will be made to do renovations that would not be undone as a part of a major renovation.  However, sometimes rooms are gutted and all new materials are used in a major renovation.  Some of the renovations may be cosmetic so the students will have a pleasing environment for learning or better lighting.  Other renovations may be permanent things. 

Mr. Stack noted the intent was to vote on the budget at this meeting (June 12).  Not to do so, will cost the District additional money.  If there is a delay in mailing out the tax bills, the District will lose money in the collection of those taxes.  The collection rate has been factored into the budget.  Mrs. Butville recommended the Board review using additional funds from the fund balance to reduce the millage and approve the budget.

Mr. Schoenstadt stated if six mills, $1,163,293, of the fund balance were used, there would be a remaining fund balance of $916,707 and a $500,000 budgetary reserve.  Therefore, a total of $1,416,707 would be available to the District as a cash flow.  If there were a bond issue, there would be some impact.  The impact would probably change the District’s bond rating to some extent.  However, the history of the District also is part of the bond rating and there probably would not be a significant impact.  He indicated he could support a budget which reflects up to a 9 mill increase and taking the difference from the fund balance.  He felt by looking carefully at the school closing/revenue generating options presented by Dr. Bowman at the June 5 Board Meeting, next year the Board will be able to do something in a very sensible way.  He indicated if there is a commitment by the Board to go forward and make decisions before the end of this year regarding closing a facility at the elementary level, he will support up to a 9 mill increase budget. 

Ms. Drioli suggested an additional $50,000 be taken out of the fund balance to reduce the millage.  She stated she is committed to closing a school, if it can be done, and a bond issue.  She stated the problem with both issues is that it does not happen fast.  There is a process that must be followed to make these decisions.  The Board is comprised of nine individuals with nine individual minds and passions that come into play when making a decision.

Mr. Stack stated a compromise would be to use an additional $45,000 of the fund balance and make a total of $45,000 in capital expenditure reductions.  Mr. Mecleary inquired if the suggested compromised could be accomplished without reducing the $50,000 allocation for the Poquessing Middle School renovations.  Dr. Bowman stated a $45,000 capital expenditure reduction could be made without reducing the Poquessing Middle School allocation.  A $45,000 reduction in the fund balance should be manageable.  Out of a $116,000,000 budget, $90,000 is a very small amount.  If necessary, the capital expenditures could be reduced by $45,000 and the fund balance reduced by $45,000.  It will be necessary to strive to make up the difference next year.  Mr. Mecleary stated he could support the compromise. 

Dr. Bowman explained after further review, the compromise proposal would result in a capital projects reduction  of $40,000 and revenue increase from the fund balance of $40,000.  The net increase will be a 15 mill tax. 

Mrs. Butville felt at this point everything that could be eliminated from the budget has been, which is why she recommended the needed additional funds be obtained from the fund balance.  Dr. Bowman felt with what has been eliminated from the budget, the Board will not have any choice next year but to float some type of short-term or long-term bond issue, because there are capital improvements that need to be addressed next year. 

There was Board consensus for a budget reflecting a 15 mill increase. 

Public Comment - There was a three minutes time limit per speaker.  Ms. Hurwitz, Trevose, thanked the Board for providing funds for the new Poquessing Middle School computer lab, recent renovations and allocating $50,000 for capital improvements at the Poquessing Middle School for 2001-2002.  She advised the Board the Poquessing Middle School’s desks are very old and in need of replacement.  She suggested consideration be given to replacing the school’s sewing machines and the floor tile in the area behind the auditorium.

Mr. Robb, Neshaminy Fine Arts Department Chairperson, stated one-tenth of one cent a day is needed to update the darkroom and photography facilities.  The request is not for a new facility, but to build an area using a storage room in a classroom.  Two years ago $8,000 to $10,000 of equipment was received.  Most of the equipment has been sitting in “J” Hall for two years.  The Department has four enlargers that cannot be used because there is no space for the additional enlargers.  There are nine enlargers and 18 students in a class.  Currently, there are 560 visual art students and 210 additional students have signed up for visual art.  The additional students will increase the enrollment to 780 students, a 30 to 35 percent increase in enrollment.  This is equal to two full teachers.  He has been told he is lucky that he will have one additional teacher for next year.  This means 110 students will have to be squeezed into the other existing classes.  The visual art program has five classrooms and three of the classrooms are being used eight periods a day.

Mr. Robb explained he has been asking for the additional area for at least two years.  Last year he was told it would cost $30,000 and this year he was told the cost would be $10,000.  He estimated it could be done for $2,000, and this would allow $8,000 worth of equipment to be put to work.  He stated he is very frustrated with his requests being denied.  He said there have been some positive things done, i.e., new door installed on the art center this year.  He stated he was frustrated to know something else is going to be put in that spot.  He questioned if visual arts is low on the priority list.  He said he has been advised of a 5 percent decrease in the funding for his programs.  The 280 students enrolled in the photography program practically support the program themselves.  The students buy their own paper, materials and, for the most part, have their own cameras.  Students are spending over $100 a year just to be in the program.  He said I just need one-tenth of one cent a day to get the darkroom up and running by September. 

Mr. Lindner congratulated the Board on keeping the Neshaminy School District a quality school district.  In reference to comments made by the Board, he noted several months ago Dr. Bowman recommended closing an elementary school.  He urged the Board to not neglect the quality of  Neshaminy High School.  He said Neshaminy High School is a number one high school in a number one school district and always has been.  Neshaminy is a class school district with class administrators and School Board members.  Neshaminy’s Fine Arts Program is one of the best in the country.  Neshaminy has one of the best Special Education Programs in the state.  Don’t forget quality.  Sometimes quality costs money.

Mr. Stack stated he would be interested in knowing what accommodations could be made in regard to Mr. Robb’s Fine Arts Program request.  Dr. Bowman stated the Neshaminy School District has one of the finest Fine Arts Programs in the Commonwealth of Pennsylvania.  Possibly money could be put into facilities by not adding teachers as students enroll for the program or limit enrollment based on the certified classroom that the District has in place.  The administration has not done that.  It has tried to make accommodations, because students are the Neshaminy School District’s business.  He pointed out $7,000,000 was removed from the budget.  It is not a perfect world and everyone has to deal with that.   The District has a wonderful Fine Arts Program as measured by the students enrolling in the program.   Since there are too many students wanting to take the program, a regular classroom is converted for use as an art room.  The frustration is all over tight dollars.  There must be a balance between quality program and funding.  Dr. Bowman stated he believes there is such a balance in Neshaminy, and Neshaminy’s program is one of the best program in the state.  He said Mr. Robb does a wonderful job as the Fine Arts Department Chairperson, but he is frustrated.  He is experiencing a quality program attracting more students into the program and the space or money to accommodate the students is not available.  When renovations/improvements are made by the Facilities and Engineering Department, they are done to code and the proper way.  At times an error has been made initially estimating the cost of the project.  After the staff reviews the project and codes, sometimes the estimated cost is increased.  Dr. Bowman said he understands the frustration.  A choice needs to be made to either work along with it or tell the students they cannot enroll in the program.  Due to the increase in the program’s enrollment, staff was added.  If the cost is only $2,000, the request can be accommodated.  There is a problem, which is more students want to enroll in the program. 

Superintendent’s Report - Dr. Bowman reported the following:

·         The first commencement of the Bucks County Technical High School was held tonight (June 12). 

·         For the first time in the history of the Neshaminy School District there are two valedictorians and salutatorians.   The valedictorian, Danielle Young, and salutatorian, Kelly Danas, at the Bucks County Technical High School are from Neshaminy. 

·         Neshaminy High School’s commencement is June 13.  If there is any one reward, it is when the high school graduates parade in and receive their diploma.  All Board members are encouraged to participate in the commencement. 

·         A tremendous retirement dinner was held on June 11 for Mr. Shanken, Neshaminy employee for 40-plus years.  He has served as a teacher and administrator in the District.  Mr. Dengler provided greetings from the School Board at the retirement dinner.

Mr. Dengler stated Mr. Shanken’s retirement dinner was a wonderful evening.  It was wonderful to see his family and how it has grown.  On Saturday Mr. Shanken and his wife will celebrate their 39^th wedding anniversary.  He wished Mr. Shanken good health to enjoy his retirement.

Approval of Minutes - Dr. Frank moved the minutes of the May 22, 2001 Public Board Meeting be approved and Mr. Dengler seconded the motion.  The Board approved the minutes of the May 22, 2001 Public Board Meeting with eight ayes.

Treasurer’s Report - Mr. Paradise presented for approval the May 31, 2001 Treasurer’s Report, subject to audit.  Mr. Mecleary moved the May 31, 2001 Treasurer’s Report be approved, subject to audit, and Mr. Eccles seconded the motion.  The Board approved the May 31, 2001 Treasurer’s Report, subject to audit, with eight ayes.

Approval of Bills, Budget Transfers and Exoneration of Personal and Per Capita Tax - Mr. Paradise presented the following for approval:

·         Bills for payment for May 2001.

·         Budget Transfer Report No. 01-8 (working copy), which includes three transactions.

·         Personal and per capita tax exonerations for May 2001 totaling 68 exonerations.

Mr. Schoenstadt moved the May bills for payment, Budget Transfer Report No. 01-08 (working copy) and the May exonerations of personal and per capita tax be approved and Mr. Eccles seconded the motion.  The Board approved the motion with eight ayes.

Bids - Mr. Paradise presented the following bids for approval:

Bid No. 01-27 - Computer Stations (ZAP ME)

Amount:  $31,502.50

The bid is for the purchase of computer stations which will help provide a full classroom of computers in all five secondary school libraries.  Each station consists of 15 computers, 15 monitors, one printer, one server, one satellite dish and related cables.

Bid No. 02-09 Transportation Parts Supplies

Amount:  $102,223.67

The bid is for various supplies for the maintenance of District vehicles.  Quantities actually purchased may vary from estimate but will not exceed total recommended for award.

Bid No. 02-10 - School Agendas

Amount:  $27,515.30

The bid is for agendas, teacher planners, lesson plans and record charts for all secondary schools.

Bid No. 02-12 - Electrical Supplies

Amount:  $15,357.77

The bid is for various supplies for electrical maintenance for use District wide for the school year 2001‑2002.

Bid No. 02-14 - Asbestos Floor Removal at Lower Southampton Elementary School

Amount:  $19,500.00

The bid is for the removal and disposal of asbestos floor tile and mastic within the entire front wing and computer room at Lower Southampton Elementary School.

Mrs. Butville moved the five bids be approved and Mr. Eccles seconded the motion.  The Board approved the motion with eight ayes.

Certified and Support Personnel Actions - Dr. Bowman presented the following for approval:

·         Elections - Certified Staff

·         Resignations and Leaves of Absence - Certified Staff

·         Appointment into Regular Administrative Positions - Certified Staff

·         Elections - Support Staff

·         Resignations and Leaves of Absence - Support Staff

·         2001 Summer School Staff  - Certified and Support Staff

·         Sabbatical Leaves of Absence - Certified Staff (For Board information only)

The personnel information appears on pages H-1 through H-9.

Mr. Mecleary moved the certified and support personnel actions be approved and Dr. Frank seconded the motion.  The Board approved the personnel actions with eight ayes.

Motion:  Tax and Revenue Anticipation Note

Mr. Eccles presented the following motion:

Under the authority of Act 52 of 1978, The Local Government Unit Debt Act and the Internal Revenue Code, the Neshaminy School District is permitted to borrow an amount of money up to its cumulative cash flow deficit.  The District’s 2001-2002 cumulative cash flow deficit has been projected to be $5,000,000.  The Business Office has requested quotations from banks and other financial institutions.

I, therefore, move the following:

TO CERTIFY the projected cumulative cash flow deficit at $5,000,000 for the 2001-2002 fiscal year; and

TO ACCEPT the proposal from Dolphin & Bradbury, Inc. to borrow the amount of $5,000,000 at a net interest cost of 2.82 percent per annum; and

TO OBTAIN a written legal opinion from the School District Solicitor as to the legality and validity of the Note and other legal matters pertaining to the issuance of the Note pursuant to the proposal from Dolphin & Bradbury, Inc., and

TO AUTHORIZE the officers of the Neshaminy Board of School Directors and the Business Administrator, subject to the written legal opinion from the School District Solicitor, to execute the necessary documents for completion and issuance of the Note.

Mr. Schoenstadt seconded the motion.  The Board approved the motion with eight ayes.

Motion:  Year-End Budget Transfers

Mrs. Butville presented the following motion:

WHEREAS, Section 687 of the Public School Code of 1949 requires that line item “…sums appropriated to specific purposes in the budget…” not be exceeded; and

WHEREAS, under the school accounting system, line items have been determined to be major object levels within specific subfunctions; and

WHEREAS, year-end adjustments by the Business Office and auditors may cause such line items to be exceeded.

NOW, THEREFORE, BE IT RESOLVED, that the Neshaminy Board of School Directors, in accordance with directions from the Auditor General’s Office, authorizes the administration to make those necessary budget transfers within and between accounts to prevent any possible over expenditures without exceeding the total budget for 2000-2001.

Ms. Drioli seconded the motion.  The Board approved the motion with eight ayes.

Motion:  Budgetary Increase for Federal and Other Programs for 2000-2001

Ms. Drioli presented the following motion:

WHEREAS, each year the Neshaminy Board of School Directors, in accordance with instructions from the Auditor General’s Office, must increase its receipts and expenditures budgeted by the total amount of other programs; and

WHEREAS, this amount represents previously approved federal and other special program receipts and expenditures for the 2000-2001 fiscal year.

NOW, THEREFORE, BE IT RESOLVED, that the total 2000-2001 adjusted budget of all funds with this increase will total $115,508,044.  Corresponding amounts should be added to both the revenue and expenditure side of the budget as indicated on the attached document (see attachment I).

Dr. Frank seconded the motion.  The Board approved the motion with eight ayes.

Motion:  Facility Usage Fees

Mr. Schoenstadt presented the following motion:

WHEREAS, the Neshaminy Board of School Directors recognizes and encourages the temporary use of school facilities for educational, social and recreational purposes by non-profit groups or organizations located within the District; and

WHEREAS, Board Policy No. 800 provides for rules and regulations governing such use as well as a Schedule of Fees; and

WHEREAS, the Board has reviewed and discussed changes to this fee structure in order to partially cover operating and scheduling expenses as well as normal “wear and tear” associated with the use of such facilities.

NOW, THEREFORE, BE IT RESOLVED, that the application/scheduling fee for non-profit use of our facilities is increased from $50 to $100, effective July 1, 2001.

Mr. Dengler seconded the motion.  The motion was approved with seven ayes and one nay, Mr. Eccles.

Mr. Eccles stated increasing the application/scheduling fee will generate approximately $10,000 in revenue per year, which is a drop in the bucket of the budget.  He pointed out the fee will affect the youth organizations and children in the District.  If one child or organization is unable to pay the fee, what have we gained? 

Mrs. Butville noted $10,000 would fund the visual arts darkroom requested presented earlier in the meeting by Mr. Robb.  She pointed out if an organization has a hardship, the fee can be waived. 

Motion:  Senior Citizen Tax Assistance Program

Mr. Dengler presented the following motion:

WHEREAS, the Neshaminy School District has provided a Tax Assistance Program for senior citizens since 1977.  The funding for this program has been increased seven times since its inception, along with increases in both the rebate amounts and income levels which determine eligibility.  Since 1977, the District has distributed more than $1,000,000 to qualifying senior citizens in our community; and

WHEREAS, the Neshaminy School District continues to be concerned with the increased burden on senior citizens caused by escalating real estate taxes; and

WHEREAS, the Neshaminy School District recognizes that a number of senior citizens have become ineligible due to small increases in social security income over a number of years.

NOW, THEREFORE, in an attempt to keep pace with this tax burden and today’s high cost of living for those on fixed incomes, I move to modify the Senior Citizens Tax Assistance Program as follows;

·         To require that senior citizens report only ONE-HALF of all applicable Social Security, SSI payments and Railroad Retirement benefits for purposes of determining eligibility and tax assistance amounts, and

·         To provide tax assistance if total household income from all sources is less than $14,999.

Mr. Schoenstadt seconded the motion. 

Mr. Dengler stated the motion is an example of how the School Board listens to people.  During the meetings regarding school closures, the senior citizens asked for tax relief.  The motion is all the Board is legally allowed to do.  The Board is doing as much as possible for the senior citizens. 

Mr. Eccles stated he was not opposed to revising the Senior Citizen Tax Assistance Program to help the senior citizens.  However, in doing research and speaking to state legislators, there is a concern that the way the revision is written it may discriminate against other individuals.  Assistance in the form of a rebate needs to be across the board based on income.  He stated he believes the Board cannot discriminate by specifying a rebate is only for  senior citizens or someone who is disabled.  The District could be sued and be held liable.  He recommended a legal opinion be obtained on the issue.  Mr. Eccles stated he believes the Board should help the senior citizens as best it can.  The Board also needs to review allowing senior citizens to pay their tax bills on a monthly or quarterly basis. 

Mr. Fleck asked the Board to table the Senior Citizen Tax Assistance Program motion.  Mr. Fleck stated he will review the motion and discuss the issue further with the Board.

Mr. Stack recommended the phrase “pending review and approval by the Solicitor” be added to the motion, and the last paragraph read as follows:

NOW, THEREFORE, in an attempt to keep pace with this tax burden and today’s high cost of living for those on fixed incomes, I move to modify the Senior Citizens Tax Assistance Program, pending review and approval by the Solicitor, as follows:

Mr. Fleck requested the Board table the Senior Citizens Tax Assistance Program motion until the June 26 Board Meeting. 

Mr. Stack pointed out the modification to the program will have a budgetary impact.  He questioned if the modification to the program is not approved, how it will impact the budget.  Dr. Bowman explained in anticipation of the program modification being approved, the revenue side of the budget was reduced $50,000, which is the estimated increased cost of the program.  If the program modification is not approved, the fund balance next year will be increased by $50,000. 

Mrs. Butville stated it was her understanding the program modification would bring the District’s program in line with what the state’s program.  If the state can provide such a program for senior citizens and not be discriminatory, why would the District’s modified program be considered discriminatory? 

Ms. Drioli suggested the motion be tabled because the modification to the program needs to be clarified.  She stated she supports the modifications to the program, but it needs to be reviewed further and all aspects of the program clarified.  She indicated she is also supportive of a tax payment plan for senior citizens. 

Mr. Dengler stated if the Board does not act tonight on the Senior Citizen Tax Assistance Program motion, he would not support the budget.  Mr. Stack recommended the motion be amended to state the motion was approved pending review and approval by the Solicitor.  He pointed out the motion was just a modification to an existing program, which the District has had for a very long time.  The modified program would mirror what the state is already providing. 

Amendment to Senior Citizen Tax Assistance Program Motion

Mr. Stack presented the following amendment:

I move the Senior Citizen Tax Assistance Program motion be amended to include the phrase “pending review and approval by the Solicitor”.  The last paragraph of the motion read as follows:

NOW, THEREFORE, in an attempt to keep pace with this tax burden and today’s high cost of living for those on fixed incomes, I move to modify the Senior Citizens Tax Assistance Program, pending review and approval by the Solicitor, as follows:

There was no second to the amendment.  Therefore, the amendment failed.  Mr. Fleck requested an Executive Session to provide the Board with legal advice on the issue.

In order to allow the Board to meet in an Executive Session regarding the proposed change to the Senior Citizen Tax Assistance Program, Mr. Stack recessed the meeting at 9:15 p.m.  Mr. Stack reconvened the meeting at 9:25 p.m.

Mr. Fleck requested the Senior Citizen Tax Assistance Program motion be tabled until he reviews the exact plan documents that are in the Business Office. 

Motion:  Table Senior Citizen Tax Assistance Program Motion

Mr. Mecleary presented the following motion:

I move the Senior Citizen Tax Assistance Program motion be tabled until the Solicitor can review the plan documents.

Mrs. Butville seconded the motion.  The Board approved the motion with eight ayes.

Motion:  K-12 Approved Textbook List

Mr. Mecleary presented the following motion:

WHEREAS, the Neshaminy Board of School Directors has in the past approved textbooks that have been submitted by certified staff; and

WHEREAS, the textbooks on the attached list (attachment II) were presented for review to the Educational Development Committee on June 6, 2001 in conjunction with a thorough review of the complete K-12 approved textbook list; and

WHEREAS, the textbooks on the attached list, and their respective programs, have been presented and discussed with the Neshaminy Board of School Directors;

NOW, THEREFORE, BE IT RESOLVED, that the Neshaminy Board of School Directors approves the textbooks on the attached list; and

BE IT FURTHER RESOLVED, that the K-12 approved textbook list will be annually reviewed by the Educational Development Committee.

Ms. Drioli seconded the motion.  The Board approved the motion with eight ayes.

Motion:  Adoption of the 2001-2002 Budget

Mr. Stack presented the following motion:

WHEREAS, the Neshaminy Board of School Directors received a working draft of the 2001-2002 budget from the administration on April 10, 2001.  The Board reviewed the budget and made the budget available to the public on May 22, 2001; and

WHEREAS, in accordance, with the Pennsylvania School Code, the Board of School Directors must now adopt a final operating budget for the 2001-2002 fiscal year.

NOW, THEREFORE, BE IT RESOLVED, that the Neshaminy Board of School Directors adopt a final operating budget in the amount of $118,441,101 including:

·         Carry-over purchase orders of $877,277.

·         Federal programs in the amount of $956,679; and a

·         Capital projects in the amount of $197,720.

BE IT FURTHER RESOLVED that the capital projects budget will be funded from the remaining proceeds of the general obligation bond issues, and the federal programs budget will be funded by specific federal grants.  In order to fund the general fund budget, the following taxes are to be levied:

1.  Real Estate Tax                         444.4 mills

2.  Interim Real Estate Tax               444.4 mills

3.  Per Capita Tax - School Code      $5.00

4.  Per Capita Tax - Act 511             $10.00

5.  Occupational Privilege Tax           $10.00

6.  Business Privilege Tax                1 mill wholesale

1.5    mills retail

$5.00 license fee

7.  Mercantile Tax                        1 mill wholesale

1.5    mills retail

$2.00 license fee

8.  Real Estate Transfer Tax                  1 percent

9.  Amusement Tax                        10 percent, as amended by current law

Mr. Mecleary seconded the motion. 

Mr. Stack stated he wished the Board could have done better.  The millage increase is a reasonable request to ask of the taxpayers to maintain Neshaminy’s fine educational programs.  Hopefully, having a tax increase will make others recognize we need to have some impetus to pursue other opportunities within Neshaminy and make them a reality. 

Mr. Mecleary commended the administration on the budget.  He stated the 15 mill increase is basically the increase in contractual obligations.  A lot more is being done with the same amount of money. 

Mr. Stack requested a roll vote on the adoption of the 2001-2002 budget motion.  The roll call tally indicated the Board approved the motion with seven ayes; Mrs. Butville, Mr. Dengler, Ms. Drioli, Mr. Eccles, Dr. Frank, Mr. Mecleary and Mr. Stack and one nay; Mr. Schoenstadt.

Federal Programs - Dr. Bowman advised the Board the new grant received is a $15,000 Verizon Gift Grant to two high school teachers for next year.  The teachers will use the grant funds to purchase graphing calculators, laptop computers and professional development materials.  In addition to the Verizon Gift Grant, the District has received $1,283,432 in grant funds.  Of that amount $696,139 is entitlement grants and $587,293 is competitive grants.  Dr. Bowman congratulated Dr. Costanzo and the others who participated in the grant program.  He noted the District is already receiving information on grants for next year. 

Other Board Business - Mrs. Butville noted a new Board Policy, Student Attendance, was distributed to the Board members and requested the Board members review the policy.  The policy distributed is working copy number nine.  The policy will be presented for approval at the June 26 Board Meeting.  The Board Policies Committee would like the policy to be in effect by September 2001 and included in the student handbook, which is printed the end of June/early July.  The policy will only affect 10 percent or less of the student population.  There are a few students who have severe attendance problems.  It is hoped the policy will encourage the students to attend school.  If there are any questions on the policy, Board members should contact Mrs. Butville.

Ms. Drioli commended Mrs. Butville for keeping her enthusiasm and remaining focused on the policy issue and several others while having to deal with several major issues facing the Board.  Ms. Drioli recommended corporate sponsorship be sought for the darkroom request presented by Mr. Robb earlier in the meeting. 

Mr. Dengler referred to the comments made earlier in the meeting about the condition of the desks and need for renovations at the Poquessing Middle School.  He noted funds have been provided to the Music Department for the purchase of new furniture, cello stands, desks, etc.,  at the Poquessing Middle School.  Improvements are being made at the school.

Mr. Stack stated he felt very strongly that there are some issues that have to be explored vehemently.  He recommended the Board committee assignments be reviewed.  He challenged the Board members to advise him which committees they would like to continue serving on and/or be a part of.  He requested the administration distribute to the Board members the committee assignment request forms in advance of the June 26 Board Meeting.  The forms will be collected on June 26 and the committee assignments will be made.  Any changes in committee assignments will be effective September 2001.  He noted a bond issue for renovations and other capital expenditures is needed.  He recommended at the June 26 Board Meeting, the Board discuss which committee, Building Utilization Committee, Finance Committee, etc.,  would be in the best position to review the issue.  The issue should be discussed at the committee level first and then brought to the Board as a whole.  He recommended a specific time frame, possibly September, be established as to when the action and activity will take place.  He stated the budget was approved tonight and the Board needs to make sure the capital expense issues are addressed. 

Mr. Mecleary inquired why it is necessary to reorganize the committees in September rather than December/January.  Mr. Stack referred to the comment made earlier in the meeting that some committees have not met.  Consequently, there may be some lack of interest in some of the participants within those committees.  Some other Board members may want the opportunity to participate on those committees.  It is an effort to find new interest for some of the committees.  He stated he does not anticipate changing much of what is already in place.  Any Board members’ requests to remain on the committees they are currently serving on will be honored to the extent they have been active pursuing the goals of that committee.  Mr. Stack stated there is some work to be done and he wants to make sure the Board has the team on board in those committees to accomplish the goal.

Ms. Drioli stated there is a conflict among committee members as to the meeting times.  There needs to be meeting as a group to resolve the scheduling conflicts and find common committee meeting days and times.  Mr. Stack stated if there are better meeting days and times for certain committees, adjustments can be made in the meeting schedule.

Correspondence - There was no correspondence.

Public Comment - There was a two minute time limit per speaker.  Mr. Johnson, Hoover School parent, inquired if the June 26 Board Meeting is a meeting that the members of the public may attend.  He challenged the Board to address long term issues and set five, ten and fifteen year goals for the District as a whole.  He felt a long term plan and goals would help the District run a lot smoother. 

A Village of Flowers Mill resident pointed out there was a 30 mill increase between 1999 and 2000.  Initially, a 30 mill increase was discussed for this year.  He said he was not overjoyed with the 15 mill tax increase.  He stated there must be some way to maintain some kind of equilibrium in programs.  He referred to the small number of residents in attendance at the meeting and said there should be a lot more representation at Board Meetings.  There needs to be more community interest in the Board Meetings.  He thanked the Board members for all their work.

Mr. Lindner, Middletown Township, stated the people of the Neshaminy School District are very satisfied.  They showed their satisfaction at the last election and by not attending the meetings.  When people not dissatisfied, they mob the meeting.  He said the Board is doing a great job.

Board Comment - Ms. Drioli referred to the comments made by the Village of Flowers Mill resident and stated the Board has taken into consideration the plight of those in the adult community.  However, sometimes the Board has to ask for support from the adult community.  The Board is not only dealing with the adult community but the younger community as well. 

Mr. Stack stated he was dissatisfied with the community turnout at the meeting.  There has been a considerable community turnout for some specific issues.  The budget is an issue that has a tremendous impact.  He said he does not know how to get additional feedback from the community on the budget issues.  Now is not the time to express concerns about the budget.  The Board works towards the final budget during the course of the year.  He stated the budget is a very responsible budget.  There are contractual obligations, which are met in the budget.  If there are years when there is no or a very low tax millage increase, there will be other years when the tax increase could be significantly higher.  The Board is trying to establish a balance and maintain some fund balance that can be used next year.  The Board has some work ahead of it that it needs to pursue aggressively to maintain the facilities and to keep a good balance.

Mr. Mecleary left the meeting at 9:45 p.m.

Mr. Schoenstadt expressed concern about the items eliminated from the budget.  He noted there is little or no funds allocated for the maintenance of the physical plant compared to what should be done.  He stated the budget is adequate.  The Superintendent had stated earlier in the meeting the budget reductions do not affect any educational programs.  Things should not be done in a minimal way.  Everything should not be done at the least possible level.  A long term plan should be developed for building utilization, ways to generate revenue and tax issues.  The Board is currently dealing with issues in a very superficial way.  He said he was disappointed with the budget. 

Dr. Bowman noted a list of staff achieving tenure was distributed to the Board members.  He advised the Board the District will receive a $198,000 alternative education grant for disruptive youth for next year.  Dr. Bowman referred to the Pennsylvania Economy League Report distributed to the Board members and stated the report confirms the data provided to the Board in reference to enrollment, projections, etc.  Major portions of the report will be made available on the District’s Web site.

Ms. Drioli moved the meeting be adjourned and Dr. Frank seconded the motion.  The Board approved the motion with eight ayes.  Mr. Stack adjourned the meeting at 9:50 p.m.  An Executive Session was held following the Public Board Meeting.

 Respectively submitted,

Carol A. Calvello
Board Secretary